Coaching Centre App: Step by Step guide to take your coaching class online
Coaching Centre App: Step by Step guide to take your coaching class online
The Coaching centre business worldwide has crossed $102.8 billion in the year 2018. The tutoring or coaching centre business in India has seen a record development of nearly 35% in the last five-six years. According to the Global Industry Analysts (GIA) the size of the private coaching industry is expected to reach $130 billion by 2022 from $102.8 in just 4 years. This clearly shows the need for a coaching centre app for your business.
In the Indian landscape, the teaching segment grew to US$ 26 billion by 2020 while it was only US$ 8 billion in 2011. Despite the COVID-19 pandemic, the coaching and tutoring services have seen steady growth by imparting education through innovative means according to the India Brand Equity Foundation report.
If you run a coaching or a tuition centre and want a coaching centre app, tuition, or coaching management software, this article will help you. Let us start with understanding what is a coaching centre app or a coaching management software.
What is a Coaching Centre App or Coaching Management Software
A Coaching Centre App or Coaching Management Software or a tuition app is simply a platform that will enable tutors or teachers to manage their coaching institute. It is an online class management system that helps coaching centre owners to share, teach, engage and communicate effectively with their students. With coaching centre app features such as attendance management, live classes, online tests, sharing assignments and creating progress report cards or timetables, collecting fees, grouping students etc, the aim of a coaching centre app or software is to help teachers, help their children or students to grow.
What is the Relevance of a Coaching Centre App?
The education landscape is not the same as it was in 2019. Covid-19 pandemic has made businesses rethink how they engage with their customers. This has largely affected coaching centres as well. Coaching institutes have been adapting to the changes in the market and employing technological solutions to continue educating students.
Unlike earlier when students needed extra classes to cope up with studies who joined coaching centres, the current outlook of joining a coaching centre is different. It is no longer syllabus-oriented alone. Students come to coaching classes for a lot more benefits such as tests, notes, understand their weaknesses, and improve in subjects they are not strong at. With the pandemic closing of physical coaching centres, just the way most businesses have employees working from home, teaching has also taken a digital turn. With the environment being different, there is an immediate need to get a coaching centre app for your business.
"We need to bring learning to people instead of people to learning."
8 Issues Faced by Coaching and Tuition Centres
Making Physical Classes digital
Tutors or coaching centre owners are used to having a classroom filled with students. With the current pandemic, empty classrooms prevail and the only way to continue teaching is by understanding the nuances of moving their classroom digital. But again, making their coaching centre online, a business that has been run for decades offline, to a new form of imparting education is a big challenge.
Lack of knowledge about right tools
While going digital has become the need for coaching classes to survive this pandemic, the next question is about the knowledge of the right tools to use to take classes online and seamlessly run them. Using multiple tools for online classes, sending homework, receiving answers, tests, and sharing videos is not practical. It is difficult for both coaching centres and students to rely on many tools. Apps like Onne App for coaching classes offer all the right tools in a single platform to take your classes digital.
Extra work to create content
Teaching in the classroom meant preparing content and materials in notebooks or document files on the computer before. Now the distribution of content has to be through interactive videos. So teachers have no choice but to put in extra effort in first preparing for the topic they are teaching using presentations or files but also create recorded videos of the class they will be taking. Most times, students who attend live classes have network issues, and sharing recorded videos is necessary to let students access content anytime they want.
Fear of content being distributed
With the creation of content arises other issues which are more business-driven. When students attended classes at the coaching or tuition centres, teachers had control over the content they distributed. Notes and questions were shared with students while teaching happened in the classroom. With the centres closed and video recordings and live classes are the option to teach, coaching centre owners are afraid of their content being distributed to other students who have not paid and enrolled for their classes.
The pandemic has put everyone under financial stress. Less students are enrolling online to join coaching centres. This has caused a significant loss in the earnings for teachers. In addition to that, some of the students are trying to team up with their friends who have already paid for the course by sharing coaching fees so they don't have to enroll separately.
Keeping students focussed
The biggest challenge about taking online classes and running a coaching centre digitally is keeping the kids focussed in class. Unlike physical classes where the student is looking at the teacher during the class, they get easily distracted in front of the computer or phone.
Sharing assignments and getting students to complete them on time is also another challenge faced by tuition centres and coaching institutes. Tools like Whatsapp or email are not efficient to send or receive completed assignments. Teachers have to spend a lot of time checking and managing the assignments using multiple tools.
Creating and running tests
Conducting tests with test papers in the classroom is no longer viable. Tests have to be sent to students now and they have to complete them within a certain time frame. And these answers have to be vetted by the teachers once the student submits the test, all digitally.
7 unparalleled benefits of using a Coaching Centre App
Getting an app for your coaching centre has unparalleled benefits especially during Covid times. Let us look at the 7 reasons or benefits a coaching centre app can bring to your business.
Effective communication between teachers, students, and parents
A mobile app or a coaching management software helps improve communication and reduce unnecessary messaging that usually happens in chat apps like Whatsapp. The benefit of using a mobile app for coaching institutes is that it allows you to have a structured form of communication with clear threads. This helps everyone retrieve information with ease instead of unnecessary scrolling.
Online Learning doesn't just "happen"! It requires careful planning and implementation.
Save time and automate manual tasks
Imagine running your coaching centre in an autopilot mode? All the boring, repetitive tasks that need to be done get automated while you focus on teaching, creating content, and engaging with the students? That is exactly what a good coaching centre app does.
Digitise report card and timetable creation
Conducting tests to constantly assess the progress of the children and their understanding of the subject is a norm with coaching centres. Every time a test is conducted, students' progress is entered in a report card created manually. Imagine being able to enter marks and branded report cards.
Mark attendance with ease
Save time by avoiding marking class attendance manually. Teachers can mark attendance after every online or offline class using a coaching management app in just a few taps. Every student or parent gets instantly notified about their attendance in the class. The benefit of the coaching app is that teachers can go and generate attendance reports over a period of time for a specific class or date or student.
Collect coaching fees and automate reminders
While everything has become digital, collecting fees should be simplified for the coaching centre too. An app that not only allows you to create fees and invoices but goes with your branding and starts reminding students or parents on pending dues will save the coaching centre owners or teachers time tremendously.
Share homework assignments and receive responses
Managing students' assignments, checking if they have completed them, making corrections, or sharing suggestions are not possible anymore because of the lack of physical classes. A coaching centre app helps in making all of these digital. Teachers can share assignments. Students can see them, download, respond and attach their homework assignment files in response.
Have live classes and conduct tests
Since all classes are online, it is important that your coaching centre app must provide a single platform to have live classes with students. Onne app for coaching centres has integrated zoom within the app. This means teachers and students can rely on a single app platform for all the class needs including live sessions.
Bottom line: Getting a coaching centre app that serves as a single app platform to conduct live classes, share assignments, send tests, share notes as photos, pdf or video files, mark attendance, collect fees and more will save time for the coaching centre owners, teachers, students, and parents. Since they don't have to use many apps, it will improve everyone's productivity and better relationship amongst them
What are the different types of Coaching Centre App or Software?
There are different types of apps you can get for your coaching business as listed below.
1) Branded White Label App
A branded white label app is where your coaching centres app will be published in the App Store or Play Store with your name. You can share the link of the app with your teachers, students, parents and they can connect with you. They only see your name and not the name of the developer.
Pros of a White Label App
- Your own branding. Improves your brand image
Cons of White Label App
- The quality and performance of the app is questionable since the developer sells this package to you at a fixed cost.
- The maintenance Cost is on you. Annual maintenance such as improvements in the app means you have to engage with a developer at additional cost to do it for you
- Bug Fixing is on you. Every time you run into a problem, you will have to find a developer to fix the issue
- Expensive in the long run. Despite paying a lot more than what you will pay for a platform app, hosting cost, maintenance, etc will keep adding up as additional unforeseen expenses.
2) Branded app on a platform
A branded app on a platform like Onne means the name of the app in play store will be the name of the platform. But when you click on the app name, it will open up to show your coaching centre name and branding. Imagine you are opening Facebook or Whatsapp. The logo on your phone is theirs. But when you open the app, you see your name, profile photo, address, etc. A branded app on a platform comes with all features a white label solution offers at a much lower cost.
Pros of a Branded App on a Platform
- The quality and performance of the app will be good and will only get better because the developer is constantly improving the platform. Unlike a white label app where the developer sells the coaching centre app with/without its code to you and goes away.
- Zero maintenance cost for you. The App is maintained and upgraded by the developer.
- No worries about bug fixes. The developers not only fix any issues in the app but will also provide constant customer support at no additional cost.
- Cheaper in the short run and long run. Maintenance, upgrades, customer support, and product improvements are all-inclusive in a coaching centre app like Onne. This means you will be saving money in the short run and long run. No hidden costs like white-label apps.
Cons of a Branded App on a Platform
- You do not get your own branding like a white label solution. But if you notice, other than not having your own branded app in the playstore, the benefits of getting a coaching centre app or software on a platform like Onne supersedes all the negatives of a white label app.
How to get Onne Coaching Centre App for your Coaching or Tuition Class?
What is the cost to develop a coaching centre app?
A simple calculation to understand the cost of a coaching centre app will be to calculate the
Total number of developers X The number of months it will take to develop the app.
If you are looking at developing an app where you need
- Students, teachers, and parents to interact
- Have live classes
- Share assignments and receive responses
- Conduct tests
- Work on cross platforms like IOS, Android and WEB
- Collect Fees and automate reminders
- Send photo, documents, videos and receive them
- Mark attendance, share timetable, etc
We are looking at a minimum of 12 months of development and fixing issues after consecutive releases in the play store.
Let us assume you have 3 developers working on an android app alone. Let us also assume your average salary for a developer is somewhere around $600 a month. That would make it $600 a month X 12 months X 3 developers = $21,600
This is for android App alone. It will cost between $25,000 - $28,000 to develop an IOS app as well.
Next, you need to account for cloud space for hosting the app and managing content. You will need to upload photos, videos, documents, etc that students can access and download. Server space does not come cheap. You will easily spend between $150 - $300 per month on cloud space such as amazon.
If you get your coaching centre app on a platform like Onne, you will only be spending $76 per year! Let us take a look at the comparison chart below for a better understanding of the cost of developing a coaching management software or app.
Total App cost
$150-$200 a month
Inclusive as they get built
5 Tips for your Tuition or Coaching Centre to take professional classes online
Now since you know the cost of developing a coaching centre app or coaching management software, and how you can get an app to manage your coaching centre, let us look at how you can make your coaching centre professional in running online classes.
Here are 5 tips you can follow to make your online classes professional.
- Work on your background: Sit against a plain background when you take classes. If you have many things in the background, live classes tools like zoom, which is integrated within Onne App, allows you to change your background image. You can choose nature, a bookshelf, office space or even San Francisco as your background. This reduces the distraction while classes are being taken.
- Have a good internet connection: A good quality internet connection is extremely important to make your live classes look professional and also successful. Imagine having to keep repeating ‘’hello, can you hear me’’ over and over again or saying ‘’Is my screen visible’’ instead of focusing on the class.
- Use a good microphone & webcam: Although phones and laptops come with inbuilt cameras and microphones, investing in a good webcam and microphone will significantly improve the audio and video quality.
- Mark attendance by end of session: After every class, you can use an app like Onne to mark the attendance of the students who attended your live session. This also helps teachers to go back and check the attendance record of students on a daily, monthly, or even class-wise attendance.
- Prepare for material before class: It is extremely important to have a structure of the live class and that will be successful only with prior preparation of materials. Teachers ideally should practice taking the class even before it happens to know how to pace it and when to take breaks.
How to successfully run a coaching centre online?
Running a successful coaching centre is not possible only with passion. It involves a combination of passion, grit, business thinking, and a whole lot of planning. Successful coaching centre owners will delegate unimportant work and focus on what is important to grow their coaching business. This means opting for tools and solutions that involve automation and reduction of manual, repetitive work that can be delegated or automated to help them focus on the main business itself.
Apps like Onne App for coaching centre management helps in doing just that! Digitise the process of managing routine and boring tasks using your app and focus on educating and growing your coaching business online.
Here are three things you can do to successfully run a coaching centre online.
Train teachers about online etiquettes
Online classes and digitising the classroom is a new thing! Most teachers are simply unaware of the dos and don’ts of how online classes should be taken. A training session on how to manage the class, how to control discussions, how to mute other students or unmute them, how to request a student to turn on their video if they went off video etc can be easily taught to the teachers over a single online session. How the teacher sets the tone for the online class will determine how the classes will be in days to follow. So set the tone right on how to behave in an online class before the teacher takes his or her first session.
Make teachers a little more tech-savvy
6 out of 10 people are not tech-savvy. But the pandemic has forced everyone to go digital and learn the ropes of how to be online and continue engaging with the students digitally. It is the coaching centre responsibility to educate the teachers about the right tools to make a seamless switch from offline to online. How to use an online class, how to upload assignments or attendance digitally have to be taught to teachers so the class can run successfully.
Prepare materials in advance
Teaching online, and running a successful coaching centre digital is easier said than done. It involves a lot of preparation from the teacher's side than teaching in a classroom. The best way to tackle this is by preparing for the classes in advance by creating materials that can be shared in a sequence. By planning and preparing for the online classes earlier, you can manage to run a successful class and coaching centre.
Did you know? In Onne App, there is a resource section where you can upload all materials for students to access anytime.